Can I Add a Late Fee in QuickBooks Online?
Late fees can be a great tool to encourage positive payment behavior. With QuickBooks online, you can add and set up automatic late fees, choosing when to apply the fee, and the amount. QuickBooks Online features different fee options, such as a flat fee, a percentage, or both.
How to set up late fees
- Select Settings ⚙️, then Account and Settings.
- From the Menu ☰, select Sales.
- Choose Late fees. Check the box to turn on late fees.
Once applied, late fees appear as a separate line item.
(You must be the Master Administrator or the Company Administrator to apply late fees)
QuickBooks Online provides you with 3 different fee types, which you can apply to an invoice:
Percentage: charge a specific percentage of the invoice total.
Flat Fee: charge a specific amount of your choosing.
Percentage & Flat Fee: a combination of both fee types, you can charge a specific amount when the invoice becomes overdue and charge a flat fee if it remains overdue after a set date.
QuickBooks Online allows you to charge different late fee rules to different customers.
- From the left menu, select Sales or Invoicing.
- Select Customers.
- Choose the customer you would like to customize. Then select Late Fees from the table. Here you can choose to waive late fees for a particular customer, or override the default settings and choose your own.
*QuickBooks Online will not automatically send out the updated invoice. You would have to manually send the updated invoice. Alternately, your customer can view the updated invoice online.
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